The ink is barely dry on the last supply chain crisis, and already the next one is knocking at our doors. From dockworker strikes at major US ports and the Gulf Coast to cyber-attacks and hurricanes, the sources of disruption are as varied as they are relentless. Overall, disruptions in the first half of 2024 increased 30% over the first half of 2023. The pressure on logistics companies is increasing – after all, customers expect next-day deliveries. An innovative RPS can be a game changer in such a situation. Modern RPS give operations precise control over their resources, enabling them to make informed decisions, allocate resources optimally, and improve cost efficiency. So why is it, that still so many operations rely on traditional planning methods like Excel or manual planning? Perhaps it has to do with the challenges of RPS implementation? According to a study by the Fraunhofer IML, there are seven key challenges in the introduction of an RPS.
What are the top RPS implementation challenges, and how can a leading resource planning solution like redPILOT address these hurdles head-on, ensuring a smooth and successful implementation?
Challenges in the Introduction of an RPS & Strategic Approaches
- Acceptance of the works council or similar: A works council may be concerned about disruptions, data privacy, and job security. That is why we make sure to emphasize transparent communication and collaboration and advise to involve concerned parties right from the start of the project. Also, the works council should be encouraged to participate in the planning process and receive adequate training and support to enable a smooth implementation.
- Acceptance by end users (operational employees): Operational employees are accustomed to their current workflows and tools. Introducing a new system can disrupt their routine. Also, if benefits are not clearly communicated, they may not see the value in transitioning to a new system, leading to resistance. redPILOT focuses on user experience, making the system easy to use and accessible. By involving operators, providing comprehensive training, and demonstrating the tangible benefits, redPILOT ensures higher acceptance rates.
- Provision and transmission of data in the required quality within the IT system landscape: Most logistics operations utilize multiple MHE and IT systems (WMS, WCS, etc.) which all generate enormous amounts of data. Integrating data from various sources and ensuring accurate, complete data can be a challenge. redPILOT integrates seamlessly with existing IT systems, ensuring high-quality data transmission and consistency. Advanced data validation, robust data management practices, and continuous monitoring ensure data integrity and quality throughout the system.
- Provision of internal know-how for the project organization during software implementation: Ensuring that all team members have the necessary knowledge about the new system is crucial. redPILOT provides tailor-made training programs and ongoing support to build internal expertise. This ensures that the project team is well-equipped to handle the implementation and any challenges that arise.
- Decision-makers do not see sufficient benefit: The ROI for a Resource Planning System can be challenging to measure. If the advantages, like enhanced efficiency and resilience, are not entirely clear, decision makers may be reluctant to adopt new technologies. Also, they might see a risk associated with data migrations and disruptions of operations. Detailed analytics and reporting tools that clearly demonstrate the system’s impact on efficiency and productivity are necessary. By showcasing tangible benefits and ROI, redPILOT helps decision-makers understand the value of the investment.
- The functional scope of the systems offered on the market must meet individual requirements: Often organizations have custom-made planning solutions in place that are exactly tailored to their needs and requirements. Off-the-shelf RPS solutions usually do not deliver all specific requirements, which means, it is tricky to integrate them with existing workflows. That is why the new solution must be highly flexible. Luckily, redPILOT is highly customizable, allowing businesses to tailor the system to their specific needs. This flexibility ensures that the system can adapt to unique organizational requirements and workflows.
There is no question, that introducing a Resource Planning System like redPILOT is crucial for businesses aiming to enhance efficiency, stay competitive, and face the many challenges in today’s global landscape. By addressing these RPS implementation challenges head-on and working closely together with the operations, redPILOT ensures a smooth transition and maximizes the benefits of an RPS.
If you want to learn more about our approach, contact us.
